The 87-point checklist for flawless corporate AV.
The same pre-production sequence we use at VLI Events to keep keynotes, galas, and sales kickoffs on-time, on-budget, and on-brand - from kickoff through load-out.
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VLI Events · Phoenix · Mesa · Tempe · Statewide AZ
(602) 919-1272 hello@vlievents.com
Conferences · Galas · Sales Kickoffs · User Groups · Brand Activations
WHAT'S INSIDE
87 checkpoints across 10 sections.
A skipped site survey. A missing power spec. An unclear run-of-show. A vendor who showed up with rented equipment instead of their own. This checklist is built around the questions that prevent the issues - not the gear lists that paper over them.
Discovery & Goals
Define what success looks like before scoping gear.
Audience & Format
Match production to the attendee experience you promised.
Venue & Site Survey
What to verify before signing the venue contract.
Audio
PA, mics, monitoring, recording - the room everyone hears.
Video & LED
Screens, projection, IMAG, and content delivery.
Lighting & Atmospherics
Stage wash, accents, mood, and haze done right.
Stage, Set & Rigging
Decks, scenic, truss, and safety sign-offs.
Power, Internet & Logistics
Distro, redundancy, load-in, load-out.
09 Run-of-Show & Crew
Cue sheets, rehearsal, headcount, comms.
Day-Of & Vendor Vetting
Pre-flight + how to know your AV partner is real.
Most AV problems aren't about gear. They're about questions nobody asked early enough.
A skipped site survey. A missing power spec. An unclear run of show. A vendor who showed up with rented equipment instead of their own. This checklist is built around the questions that prevent the issues - not the gear lists that paper over them
Built from real productions
This is the same internal checklist we run at VLI Events for keynotes, galas, and sales kickoffs across Arizona - refined over a decade of shows.
Catches issues early
Walk through it once with your team and once with your AV partner. You'll catch 90% of the things that derail corporate events before they happen.
Built to use
Not a fluffy ebook. Print it, fill it in, share it with your venue and AV vendor. Designed to be the single source of truth for preproduction.
FROM THE TEAM AT VLI EVENTS
The crew behind the checklist.
We're a Phoenix-based AV production team. We own our mobile hydraulic stages, audio systems, lighting rigs, atmospherics, and LED walls - so when you book us, you get the same gear and the same crew, every time.
We built this checklist because we got tired of watching producers inherit problems that should have been caught at the contract stage. Use it with us, or use it with anyone - we just want corporate events in Arizona to run better.
Years producing AZ events
Pre-production checkpoints
Owned-and-operated gear
Accountable team end-toend
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